Your privacy. Protected.
At WorkClocking, we take privacy seriously. We collect only what’s necessary to deliver secure timekeeping and workforce management — and we never sell your data.
- GDPR-compliant data storage
- Encrypted communication (HTTPS + TLS)
- Employee and organisation isolation by Org ID
1. Introduction
This Privacy Policy explains how WorkClocking Ltd (“we”, “our”, “us”) collects, uses, stores, and protects information about users of our services and websites.
2. Information we collect
- Account details: name, email, organisation, and role information.
- Employee data: only as entered by your organisation’s admin (e.g., name, work email, shift assignments, and clock-in data).
- Device and log data: IP address, browser type, device identifiers, and access timestamps for security auditing.
- Billing information: handled by our payment processor; we do not store card details.
3. How we use your data
- To operate and improve the WorkClocking service.
- To authenticate users and secure accounts.
- To provide support and respond to enquiries.
- To comply with legal obligations and billing requirements.
4. Data storage and retention
Data is stored securely on servers within the United Kingdom or European Economic Area. We retain data for as long as your organisation maintains an active account or as required by law. Backups are encrypted and regularly rotated.
5. Sharing and disclosure
We do not sell, rent, or trade personal information. Data is shared only with trusted service providers that enable our operations — such as hosting, email delivery, and payment processing — all bound by confidentiality and data-processing agreements.
6. Cookies and analytics
We use functional cookies to maintain sessions and measure site performance. Analytics are anonymised and used solely to improve usability and reliability. You can disable non-essential cookies via your browser settings.
7. Your rights
You may request access, correction, or deletion of your personal data at any time. For privacy requests, contact us at support@workclocking.com.
8. Data security
All traffic to and from WorkClocking is encrypted using TLS 1.2 or higher. Access to organisational data is limited to authorised personnel using least-privilege principles and multi-factor authentication.
9. International transfers
If data is transferred outside the UK or EEA, we ensure equivalent levels of protection through approved mechanisms such as the UK GDPR Standard Contractual Clauses.
10. Updates to this policy
We may update this Privacy Policy to reflect changes in our practices or legal requirements. The effective date will be updated accordingly.
11. Contact
WorkClocking Ltd
Registered in England and Wales
Email: support@workclocking.com